In today’s business climate it makes sense to evaluate your cost of doing business, including hidden costs. Taking a look at a document life cycle, for instance, can reveal surprisingly obvious ways to affect that bottom line either by enhancing productivity, changing a mindset or even cutting costs by investing in technology that your competitors may already be using.

Document Life Cycle

Step 1 of a document life cycle is the creation of that document. That involves a worker’s time as well as equipment and software such as a PC and MSOffice. There are plenty of costs in the creation process so, suffice it to say, it represents multiple dollars per document created.

Step 2 is printing and duplicating the project, which is where most companies pay attention to costs, which include print devices, paper, cost per copy on maintenance, etc. Those costs are usually whittled down as deep as possible but little or no attention is given to the other 3 steps in the life of a document.

Step 3 requires naming and storing the document, whether in hard copy or electronically. There will be cost associated with file cabinets, personnel to file the hard copies away, time to accurately label the file for proper storage and in preparation for the next step which is usually not immed
iate.

Step 4 is retrieving the work you archived. Of course someone will have to be paid to look for the file, then copy it for mailing or courier (step 2 again) and then put the file back in place until it needs to be accessed again.

I hope I provided insight for those interested in uncovering these hidden costs. Fair warning, our solutions utilize simple technology that will modernize workflow and affect productivity for the good of business in today’s environment. We are doing our part to enhance your bottom line.